Moving from physical documents to handling the document workflow with a paperless solution improves efficiency and offers significant cost savings. Let’s review how paperless solutions solve these common problems facing companies today.
According to the Association for Information and Image Management (AIIM), a single FAX machine costs $6,200 per year (Captaris) and companies spend $20 in labor to file a document, $120 in labor to find a misplaced document, and $220 in labor to reproduce a lost document”.
There are many inefficiencies that come with handling paper documents. For example, documents get lost and time is wasted in moving the document throughout your organization for approvals, archival and retrieval. With a fax solution, such as iFax, an iSeries (AS/400) fax solution from inFORM Decisions, users can transmit or receive faxes electronically, eliminating paper and the time spent picking up faxes from fax devices.
Lost and Missing Documents
AIIM indicates that 7.5 percent of all documents are lost while 3 percent of the remainder are misplaced. This means that 10 documents out of every 100 documents are not handled properly. Wasting time finding missing documents is costly.. However, iWorkflow, one of inFORM Decisions’ paperless solutions can solve this problem. iWorkflow allows you to track, analyze and route documents making it easy to manage the document workflow in your organization.
Security is another problem you’ll be faced with when handling paper based documents. As you know, paper-based forms are easy to copy. It’s nearly impossible to track which paper documents are copied or who did it. Additionally, paper documents are often placed in file cabinets where thieves can easily access to stolen or they can be damaged by fire or natural disasters. To avoid this, documents should be stored electronically. inFORM Decisions also provides a web-based solution, iView, to store documents electronically for simple archive and retrieval.
Of course, an organization may have some need for paper, but eliminating it as part of your regular processes of handling business documents reduces costs, raises security and improves productivity.
About inFORM Decisions
Choosing inFORM’s document automation solutions is the answer to improve efficiency and increase productivity. These solutions get rid of paper and run on any platform. Importantly, you can avoid unnecessary mistakes while these tools improve security.